How to password protect a Microsoft Word document

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Password protecting a Word file is a great way to add an extra layer of protection to your documents with sensitive data inside. It won’t make it fullproof, but it will make it much harder for anyone to look at the contents of your files without finding out the password first.

Here’s how to password protect a Word document.

How to password protect a Word document

Word has a built-in password protection system you can use to quickly and effectively protect your files.

Step 1: Open the Word document that you want to secure with a password. Then, select File, followed by Info then Protect Document.

Password Protection activation in Word. — Tech Reader

Step 2: You can choose a few options to protect the file, from making it Read Only, so that it can no longer be edited, or you can control the changes that are allowed to be made to the document moving forward.

For our needs, though, you want to select Encrypt with Password.

Adding password to Word document. — Tech Reader

Step 3: Type in the password that you want the file to have. Take a serious note of the warning: If you lose the password you will almost certainly lose access to this file and it will be hard to recover. Take this moment to think of a memorable password, or better yet, note it down in your favorite password manager.

Step 4: When prompted, type the password in again. Make doubly sure you know what it is, then select OK.

Step 5: The file will now be password protected. Next time you try to open it, you’ll be prompted to input the password. Type it in, select Enter or the OK button and you can use the file as normal.

How do I get Word?

If you don’t have Word, you can use the online version for free, or you’ll need to subscribe to Microsoft 365. It’s only $5 a month and you get access to all the Office apps as part of that subscription, including Word.

Don’t want to pay or want more more help? Check out our guide on how to get Word for free.